CLOSING DATE FOR APPLICATIONS IS 30 SEPTEMBER 2024!!!

NB! APPLICATIONS FOR SELECTION CLOSE 30 SEPTEMBER 2024

• This application is only applicable to the LiggieMARK held during the 2024 LiggieFEES.
• Fill in your application form and email it back to liggiemark@gmail.com
• All applications must be accompanied by photos of your products as well as the way you will display them. ONLY COMPLETE APPLICATIONS WILL BE CONSIDERED.
• Your application must reach us by email no later than 2 SEPTEMBER 2024.
• Exhibition space is not automatically secured by the completion of the application form. Exhibitors will be approved or rejected based on product, appearance, and quality. The LiggieFEES management’s decision is final and no reason for their decision will be provided.
• We aim to make the LiggieMARK a special event, preference will be given to hand crafted, high quality, creative and exclusive products.
• DIVISION OF EXHIBITION SPACES as well as SUB-LETTING ARE NOT ALLOWED.
• Feedback regarding applications will be within 7 days.
• All approved applications must register by submitting on time (30 September 2024)

– a completed application
– a completed and signed indemnity form
– a completed order form for labels/excel barcode document

• Exhibition fees amount to R2500 per space for the full term (27 days) of the market (R92.50/day).
• The exhibition space is 1m wide x 2m long (the size of one steel/storage table).
• The exhibition fee is non-refundable should you decide to cancel.
• Indicate on your registration form how many spaces you will need, and this will be the amount payable. (R2500 x number of spaces)
• Upon approval, payments must be made as soon as possible to secure your spot.
• Allocation of space will be done as soon as we receive your payment so to avoid disappointment please pay before the cut-off date.
• If you do not pay your exhibition fee by 2 OCTOBER 2024 your application will be cancelled.
• Email proof of payment to liggiemark@gmail.com

• 20% will be deducted from all sales.
• You must therefore price your products in such a way that the 20% is already included.
• Please make your selling price a round number e.g. R20 instead of R19.50 (to simplify the distribution of change).

• AS IN PREVIOUS YEARS THE MARKET WILL BE HELD IN A MARQEE TENT.
• Unpacking of products and preparation of exhibition spaces will take place on THURSDAY 28 NOVEMBER 2024 from 8:30 until 15H00
• Please adhere to the above-mentioned times due to security reasons. NO EXCEPTIONS WILL BE MADE!
• No vehicles will be allowed on the school grounds, make sure to bring help and/or trolleys when you unpack or stock up during the market. This is a direct order from the school and is implemented for the safety of the children. If you fail to comply an extra 5% will be added to your sales deduction.
• If you fail to unpack on Thursday, the 28^th of November 2024 your space will be forfeited.
• Products must be displayed in an attractive and creative manner.
• Bring YOUR OWN DISPLAY EQUIPMENT, TABLE, TABLECLOTHS, CRATES, PALLETS, HAMMER, SIDE CUTTER, CABLE TIES, SCISSORS AND EVERYTHING YOU NEED FOR YOUR SPACE. We will NOT provide ANY equipment, tables, grids etc.
• Be innovative with your displays. We would prefer it if you can avoid any “flat/table” displays and rather use custom display equipment to make your products stand out.
• Please consider fellow-exhibitors and leave ample space in the walkways for everybody to access their stall/space comfortably.
• Your display must be secure and able to stand on its own… no “fixing” onto fellow exhibitor’s displays will be allowed.
• The unpacking and exhibition of your products along with the preparation and decoration of your exhibition space is YOUR RESPONSIBILITY. (Bring EVERYTHING you need to decorate and set up your space)
• Before you can leave, your exhibition space must first be signed off by Hannelie or a management member.
• Be sure that you will be able to supply and replenish ample stock for the market as it is 27 days of very busy trade…you will be informed when your stock is low…
• Should you leave your table empty or see it too much trouble to stock up during the market an additional 5% will be deducted from your sales.
• Make sure you have enough stock for the duration of the market – a full table always sells better than an empty one.
• An empty table affects you as the exhibitor, the market’s image as well as sales. Empty tables will therefore be filled with other exhibitor’s products to avoid any “bare”
• Replenishment of products can be done daily, only between 16H00 to 17H30.
• NO EXTENSION CABLES ARE ALLOWED. Only restricted power outlets will be available. The Abraham Kriel Kinderhuis will provide ample lighting, but if you would like to bring additional lighting, please indicate so on your application.
• Only LED lights will be allowed.
• It is the rainy season and although floor covering will be installed, you must still bring palettes, bricks or something that can lift your products and extra supplies off the ground.
• For your own benefit and to avoid damage and loss rather store extra stock under your table in plastic crates and not in cardboard boxes.
• If you prefer your stand to be covered during closing times, please provide us with a waterproof cover big enough to cover your stand.

ABRAHAM KRIEL KINDERHUIS

VILJOENSTRAAT

(ON THE NETBALL COURT)

POTCHEFSTROOM

• Independent security will be hired, they will be responsible for each row’s stalls, to supervise, keep it neat and replenish products during the market.
• The tent will be closed during the day, and no one will be allowed access if one of the management members is not present.
• The market will not be held liable for any damage or loss you may suffer as an exhibitor. You are therefore requested to complete the indemnity part on the registration form.

• We use a barcoding and scanner system to handle all sales.
• Exhibitors who have their own barcodes may use them but need to submit a detailed spreadsheet to us with their codes.
• The codes on your spreadsheet must align with the labels on your products.
• If your labels on products are not the same as the ones you submitted to us, the products will be removed from your shelves, and you will suffer loss of income on those products.
• Please give attention to detail when you complete the list. (Especially if you change the prices)
• If you do not have your own barcodes, you will receive an “Artist ID” upon approval of your application.
• Our office will print your labels and it is therefore very important that you email your product list to us as soon as possible.
• You will be notified as soon as your labels are printed. You then have the following choices on how to receive your labels:
• It can be sent to you by PostNet/Pudo(shipping is for your account and costs will be deducted from your sales)
• You can pick it up at my office in Fochville or at Abraham Kriel Kinderhuis in Potchefstroom.
• You can collect them on the day of unpacking.
• If the labels need to be posted, you must order them well in advance to allow enough time for shipment (Before or on 2 October 2024)
• Costs are R10/page of 65 labels if your form reaches us on or before 2 October 2024
• If your form reaches us later than 2 October 2024, the cost increases to R15/page of 65 labels.
• Labels can be ordered during the market provided it is done a day in advance.
• NB! No labels will be printed on the day of unpacking!
• If you have your own barcoded labels, you must send me all your item codes on an excel spreadsheet (which I will provide) before 2 November 2024 so we can install them into the program we use.

• Good marketing and advertising will be done by Abraham Kriel Kinderhuis.
• Advertising will also be done on their Facebook page.
• Local exhibitors tell everyone you know about the LiggieMARK and invite as many people as you can!
• Please WhatsApp good quality photos of your products to 0767630370

• The market ends on Friday EVENING 27 December at 22:00.
• NO EXHIBITOR WILL BE ALLOWED TO PACK UP ON FRIDAY EVENING THE 27^th!
• Exhibitors must pack up and break down their stalls on SATURDAY 28 December 2024 between 08:00 and 13:00.
• After 13:00 on Saturday the 28^th there will no longer be any supervision or security.
• We do realize that this date falls over the holidays and that it can be difficult to fit in family, work, and rest over this time, but if you cannot be there yourself, please arrange for someone else to pack up for you.
• Management WILL NOT and UNDER NO CIRCUMSTANCES pack up for anyone! Please take responsibility for your own products and business.

• All payments are made directly into your bank account.
• Make sure we have the completed the correct banking details on your application.
• All payments will be made by 15 January 2025. No queries will be handled before then!
• All outstanding fees will be deducted before your payout is made.
• Unfortunately, there are no cash payments.

• If you have any additional requests or concerns, you can discuss them with Hannelie.

Kind Regards

Hannelie Schoonraad

076 763 0370